Global Purchasing Index Survey

Company Details

1.1 Company Name:
1.2 Address:
1.3 Postcode
1.4 Contact Name
1.5 Position in organisation:
1.6 Telephone
1.7 E-mail address
1.8 web:
1.9 Do you represent a Public or Private sector
Organisation or Business?
1.10 What is the main sector that your business
or organisation operates in?
1.11

If other please specify:
1.12 What is your annual turnover? (Please use £k) £
1.13 How is your business or organisation set up
(what part of your business do your reported figures relate to)?
1.14 How many employees do you have (at your site)?
1.15 Head Office Location
1.16 What level or tier in the Supply Chain does your business / organisation operate at?

Strategy

2.1 Do you have a clearly defined purchasing strategy?
2.2 Is there a vision statement for purchasing activities?
2.3 Is the purchasing strategy linked to the business plan?
2.4 Is the purchasing strategy reviewed by senior managers?
2.5 How often is the purchasing strategy reviewed? (number of months)
2.6 Do you have a statement on business ethics?
2.7 Do you have a Corporate Social Responsibility Statement?
2.8 Do you have clearly defined purchasing policies?
2.9 Do you have formally defined purchasing procedures?

Organisation

3.1 Do you have a stand alone purchasing functions at different locations within your organisation?
3.2 Do you have a corporate purchasing activity separate from operational purchasing activity?
3.3 Do you have a Purchasing Director who sits at board level?
3.4 How many purchasing managers do you have?  
3.5 Do you have clearly defined commodity groups / categories of spend?
3.6

If yes, how many Commodity Groups / Categories?

  
3.7 Do you have Category Managers with Responsibilities & Accountability for sourcing?  
3.8 How many "operational buyers" do you have?  
3.9 How many levels of "buyers" do you have below purchasing manager?  
3.10 Is there a formal policy for training and development for Procurement personnel?  
3.11 Do employees have the opportunity to transfer between purchasing roles for career development?  
3.12 Are formal employee annual appraisals carried out?  
3.13 How many days per year per employee are set aside for procurement training?  
3.14 Are procurement personnel involved in target setting to reduce cost
and improve performance as part of individual objectives?
3.15 How many of these areas in your business or organisation are Purchasing responsible for? 
3.15.a Spend
3.15.b Supplier Performance
3.15.c Vendor Reduction
3.15.d Inventory Management
3.15.e Cost Reduction

3.15.f

 Partnership Development
3.15.g Outsourcing
3.16 Do you have a training and development matrix for procurement personnel?

Procurement Lifecycle

Specification    
4.1 How many end users / customers have you identified?    
4.2 What % of spend do they represent?    
4.3 How many end users / customers are you proactively involved with?    
4.4 What % of spend does they represent?    
4.5 Do you have a formal engagement process for end users / customers?    
4.5a How often do you review end user / customer base?    
4.6 Are you proactively involved in defining requirements with these end users / customers?    
4.6a If Yes how often do you review these requirements?    
4.7 Are you involved in multi functional teams to specify requirements?    
4.8 Are requirements considered for end users / specifiers?    
4.9 Do Procurement have a formal input to specifying requirements?    
4.10 Please list any additional Specification Criteria you also consider Key Performance Indicator Frequency
4.10a
4.10b
4.10c
4.10d
4.10e
Sourcing    
4.11 Do you have formal sourcing strategies?    
4.11a If Yes how often do you review the sourcing strategies?    
4.12 How percentage of your spend is through formal sourcing strategies?    
4.13 Do sourcing strategies reflect input from end users / customer?    
4.14 Are sourcing and demand requirements considered across the business?    
4.15 Is spend aggregated centrally?    
4.16 Do you risk assess sourcing strategies?    
4.17 Do you monitor and assess market place conditions?    
4.17a If Yes how often do you review the market place?    
4.18 Are sourcing category objectives linked into Procurement strategy?    
4.19 Do you source from low cost countries?    
  If Yes, then please specify the % Total Spend sourced by each region below (Total should not exceed 100%)
4.19a Eastern Europe %  
4.19b India %  
4.19c China %  
4.19d Far East %  
4.19e Latin America %  
4.19f Middle East %  
4.19g Africa %  
4.20 How much of your spend (% of spend) is competitively tendered? %  
4.21 Do sourcing strategies include performance improvement and cost reduction targets?    
4.22 Please list any additional Selection Criteria you also consider Key Performance Indicator Frequency
4.22a
4.22b
4.22c
4.22d
4.22e
Selection    
4.23 Do you have formal selection criteria for individual categories?    
4.24 Who formally approves supplier selection?    
4.25 Does selection consider capability and capacity of supplier to deliver?    
4.26 What are the criteria used for supplier selection? (Please tick all that apply)
4.26a Accreditation  
4.26b H&S  
4.26c Ethics  
4.26d Environment  
4.26f Sustainability  
4.26g People skills  
4.26h Financial Health  
4.26i Investment  
4.26j Owners  
4.26k Scale  
4.26l Scope  
4.26m Flexibility  
4.26n Response  
4.26o Location  
4.26p Information Systems  
4.27 Do you consider total cost of supply?    
4.28 Please list any additional Sourcing Criteria you also consider Key Performance Indicator Frequency
4.28a
4.28b
4.28c
4.28d
4.28e
Contract Management    
4.29 Do you regularly review Contract Performance?    
4.29a If Yes how often do you review Contract Performance?    
4.30 Do you proactively work with suppliers to improve performance and reduce cost?    
4.31 Are suppliers involved in forecasting and planning?    
4.32 Are suppliers involved in process improvement and innovation?    
4.33 Are Key Performance Indicators agreed and monitored with suppliers?    
4.34 Do you meet regularly with suppliers to discuss and improve performance?    
4.35 Do you undertake formal end of contract reviews to identify lessons learned?    
4.36 Please list any additional Contract Management Criteria you also consider Key Performance Indicator Frequency
4.36a
4.36b
4.36c
4.36d
4.36e

Supply Base

5.1 How many suppliers do you have?
5.2 What is the total annual purchasing direct spend? (Please use £k) £
5.3 What is the total annual purchasing indirect spend? (Please use £k) £
5.4 How many suppliers account for 80% of direct spend?
5.5 How many suppliers account for 80% of indirect spend? 
5.6 Do you have a formal supplier approval process?
5.7 How many suppliers have preferred status?
5.8 What % of spend do preferred suppliers account for? %
5.9 Do you have any single or dual source agreements?
5.10 What % of spend is with single or dual source suppliers? %
5.11 How many suppliers do you have "cooperative" agreements with?
5.12 Do you have resident suppliers in your organisation?
5.13 What % of spend is covered by cooperative agreements or alliances? %
5.14 What % of spend is not managed by the procurement department? %
5.15 Do you have a vendor rating scheme?

Spend Pattern and Profile

6.1 Do you have an e-Procurement system?
6.1a What % of spend is transacted using e-Procurement? %
6.2 Do you use a purchasing card system?
6.2a If yes, what % of spend is through P-Cards?
6.3 Have you used electronic auctions?
6.3a What % of your spend is auctioned electronically? %
6.4 What % of your spend is on / through Outsourced contracts or agreements %
6.5 How many Purchase Orders do you process per month on average?
6.6 How many Purchase Orders were processed manually

Metrics

7.1 Are metrics fully defined for purchasing activity?  
7.2 Are cost reduction and performance improvement targets defined?  
7.3 What are the key metrics of the purchasing department?   Frequency
7.3.a Total Cost
7.3.b Cost Reduction
7.3.c Supplier Quality
7.3.d Supplier Delivery
7.3.e Purchase Price Variance
7.4 Please list any other purchasing KPIs?   Frequency
7.4a  
7.4b  
7.4c  
7.4d  
7.4e  

I have completed the survey: You must select the "Yes" option before submitting your survey data.

(This is to avoid mis-posting data part way through the survey)